Find Resources
Connect Staff to Their Needs
Search people, spaces, equipment, and more in one system with advanced filters. Browse by list or floorplan and drill into key details. Build a central inventory of all assets.
Book Meeting Spaces
Make Collaboration Easy
Connect staff to their meeting and work spaces with bookings by phone, tablet, kiosk, or QR code. Avoid scheduling conflicts, view photos and details to see if spaces meet your needs. Enable staff to track all reservations on a personal homepage.
Book Work Spaces
Free-Up Seats for Evolving Projects
Free underused seats by letting part-time staff book work spaces based on daily and weekly needs. Enable staff to browse different seat types based on which projects they are working on.
Request Services & Moves
Put People First
Empower staff to make and track service requests, from maintenance to personal moves. Include photos, descriptions, and location details to improve outcomes and ultimately, enhance the safety and well-being of everyone in the workplace.
Centralize Oversight
Prioritize Needs
Integrate with ARCHIBUS management solutions to centralize, prioritize, and track requests for space and services.
Reservations
Service Desk
Hoteling
Fleet Management
Reservations
Simplify scheduling and management of shared use space to increase efficiency and optimize utilization from desktop and mobile devices
Benefits
- Secure shared space and resources with self-service Web forms, and avoids double bookings
- Improve productivity by streamlining invitations to participants via integration with most email clients
- Archibus Reservations Plugin for Microsoft Outlook™ lets individuals make room reservations within the Outlook client
- Extension for Microsoft Exchange handles all reservations and updates. Also, changes in Exchange Calendars flow directly to Web Central
Archibus Reservations guides users through the process of reserving a room, adding resources such as catering and teleconferencing, and inviting colleagues and visitors.
How well an organization manages the time of its most valuable and costly resource – its people – is the measure of a truly effective and collaborative environment. Eliminate embarrassing double-bookings, rooms too large or small for a meeting’s purpose, and misallocation of resources with Web-based Archibus Reservations.
The Archibus Reservations application provides an intuitive, integrated solution for scheduling shared space and associated amenities. Desktop and mobile reservation options give you control over all details involved in planning, scheduling, and tracking shared space, including easily coordinating internal or external providers of audio-visual, food, or other services.Integrated with Microsoft Outlook and Microsoft Exchange Server, Reservations capabilities deliver a seamless user experience by streamlining all aspects of meeting room and participant coordination.
Archibus Reservations guides users through the process of reserving a room, adding resources such as catering and teleconferencing, and inviting colleagues and visitors.
How well an organization manages the time of its most valuable and costly resource – its people – is the measure of a truly effective and collaborative environment. Eliminate embarrassing double-bookings, rooms too large or small for a meeting’s purpose, and misallocation of resources with Web-based Archibus Reservations.
The Archibus Reservations application provides an intuitive, integrated solution for scheduling shared space and associated amenities. Desktop and mobile reservation options give you control over all details involved in planning, scheduling, and tracking shared space, including easily coordinating internal or external providers of audio-visual, food, or other services.
Integrated with Microsoft Outlook and Microsoft Exchange Server, Reservations capabilities deliver a seamless user experience by streamlining all aspects of meeting room and participant coordination.
Service Desk
Provide a centralized, self-service portal for common service requests to promote organizational efficiency and reduce administrative costs
Benefits
- Streamline requests for all services through simple forms, intelligent workflows, and automated notification of status changes
- Reduce administrative overhead and operating costs by enabling a self service environment
- Increase efficiency by enforcing Service Level Agreements (SLAs) to control resource access and standards
- Improve performance measurement/analysis and elevates customer satisfaction
Manage a variety of service requests through the Workplace Services Portal on mobile devices and desktops, and utilize customized service reports to identify opportunities for improved service delivery
Is your organization experiencing frequent errors and missed priorities because service requests are not being handled properly?
Eliminate the need for dedicated personnel to handle service requests and provide a centralized, self-service portal for common service requests.
Archibus Service Desk is a Web-based application that provides simple, self-service processes for commonly requested services, including moves/adds/changes, room reservations, project management, among many other requests. Service Desk automates the service request cycle through Service Level Agreement (SLA) designations that authorize, prioritize, route, and complete requests. Increase efficiency, reduce costs, and improve customer satisfaction with Archibus Service Desk.
Manage a variety of service requests through the Workplace Services Portal on mobile devices and desktops, and utilize customized service reports to identify opportunities for improved service delivery
Fleet Management
Optimize the utilization and performance of your mobile assets
Benefits
- Optimizes fleet utilization and avoids unnecessary capital investment
- Boosts fleet availability through improved preventive maintenance
- Lowers operating costs by enabling implementation of experience-based maintenance programs
- Promotes compliance with fleet policies and operating procedures
Easily manage your maintenance schedules, vehicle availability, and service parts inventory with detailed reports
Maintaining your organization's fleet of mobile assets is crucial to the safety and efficiency of your operations. Optimize fleet performance by tracking every vehicle's usage, availability, maintenance schedules and more with Archibus Fleet Management. Combining this information with other facilities and infrastructure management data also improves your ability to control costs and assign resources. Fleet Management can be personalized and added to an existing Archibus deployment or can be implemented separately as a stand-alone solution. It is configured, personalized, and deployed via a client server or Web-based platform based on client-specific needs.
Easily manage your maintenance schedules, vehicle availability, and service parts inventory with detailed reports
Maintaining your organization's fleet of mobile assets is crucial to the safety and efficiency of your operations. Optimize fleet performance by tracking every vehicle's usage, availability, maintenance schedules and more with Archibus Fleet Management. Combining this information with other facilities and infrastructure management data also improves your ability to control costs and assign resources. Fleet Management can be personalized and added to an existing Archibus deployment or can be implemented separately as a stand-alone solution. It is configured, personalized, and deployed via a client server or Web-based platform based on client-specific needs.
Hoteling
Promote space efficiency, reduce carbon footprint, and flexible work arrangements through a shared workspace program
Benefits
- Lower real estate and associated costs by improving space utilization and enabling the disposition of excess inventory
- Reduces overall carbon emissions and workplace operating costs based on a smaller, more efficient facilities footprint resulting from improved space utilization
- Provides flexibility to accommodate a mobile workforce and increase employee satisfaction
- Allows easy implementation of chargebacks to encourage responsible and efficient use of space
With the help of Hoteling, organizations can quickly find and book the required number of rooms for specific time periods and at desired locations, thus optimizing space utilization and fostering productivity for visiting employees, contractors, teleworkers, or temporary project-based teams
At many organizations, office space is frequently underutilized by 50% or more, resulting in a larger than necessary real estate and carbon footprint, along with their associated costs.
Web-based ARCHIBUS Hoteling enables organizations to more fully utilize existing space, potentially reduce leased/owned space in their portfolios, as well as decrease carbon emissions and workspace operating costs.
It supports temporary allocation of on-site workspace to dynamic project-based teams and makes implementation of increasingly popular telework initiatives possible.
Additionally, Hoteling simplifies implementation of shared space chargebacks, which further encourages space efficiency and responsibility for occupancy costs.
With the help of Hoteling, organizations can quickly find and book the required number of rooms for specific time periods and at desired locations, thus optimizing space utilization and fostering productivity for visiting employees, contractors, teleworkers, or temporary project-based teams
