The Archibus Team at Geodata Systems

  • Uses of IWMS Software

Real Estate and Lease Management is one practical use of IWMS software. The software is used to help manage the real estate assets of the company and includes elements such as leasing agreements, planning, and proposals, property management, and tax management.

IWMS software can also help facilitate an organization’s space management optimization.

By Aleks Sheynkman
Director of Engineering
SpaceIQ

Archibus Features

Environmental Sustainability

Environmental Sustainability

IWMS Software allows a business to maximize all of their resources and assets by way of an integrated software platform in which information can be shared. IWMS Software is designed to help save a business money and time in order to increase efficiency and productivity.

Environmental sustainability is one benefit linked to the use of IWMS Software, and it allows a business to measure their energy usage and track other energy-related costs to identify areas in which they experience more waste. The environmental sustainability application can be integrated with the buildings management systems so that the facility gains the control over the systems like the air conditioning, lighting, and ventilation. Benchmarks can be established using this information to analyze the energy consumption of the business.

Analyzing the energy consumption can help a business determine in which areas they need to provide additional maintenance or attention to ensure that their energy costs are reduced, and all planned preventative maintenance is being done as it should be.

Green energy is becoming increasing popular among businesses because green energy is derived from renewable sources and does not negatively impact the environment. When integrated with a Computer Aided Facility Management System, the IWMS can collect all web-based facility management solutions regarding energy and sustainability for the complete lifecycle of the facility, rather than just during the construction phase of the property. The information can help a business effectively plan and manage their portfolios and building operations to reduce their carbon footprint and see reduced energy costs.

Apparently we had reached a great height in the atmosphere, for the sky was a dead black, and the stars had ceased to twinkle. By the same illusion which lifts the horizon of the sea to the level of the spectator on a hillside, the sable cloud beneath was dished out, and the car seemed to float in the middle of an immense dark sphere, whose upper half was strewn with silver.

Capital Project Management

Capital Project Management

Capital Project Management helps maintain and improve assets management and the infrastructure of the business. Capital project management is typically reserved for newly constructed facilities, expansions, renovations, or replacement facilities. The biggest advantage with an IWMS concerning capital project management is the fact that all of the tools are maintained within the same platform and have all of the same data accessibility. All activities are coordinated when it comes to the planning and execution of projects, document management, and financial accounting.

Space Utilization

Space Utilization

Space utilization and management is another significant benefit that can be gained from IWMS Software. It can sometimes be difficult for a facilities manager to determine how well the space in the facility is being used. The IWMS Software gives these facility managers the ability to identify new and existing opportunities and solutions to increase the efficiency within the workplace environment. The IWMS Software provides real-time data regarding space utilization for the facility

When a facility implements successful IWMS Software, then the business has the chance to see increased workplace productivity and efficiency.
Lifecycle Management

Lifecycle Management

Integrated IWMS Software is a strategy a business should also employ for the planning and management of their real estate portfolio and assets. IWMS Software implementation can provide effective organization concerning all of a businesses resources which can help maximize the lifecycle of their resource management while also finding effective ways to reduce the total cost of occupancy or TCO.

The total cost of occupancy or ownership is the financial estimate that helps buyers determine all of the costs that are associated with a product or system. It is management accounting that can be applied with full cost accounting. Integrated IWMS systems are beneficial because they can adapt to the changing needs of a business which is important when you consider data that is relevant for facility management, project management, and real estate management. Standard IWMS solutions can help to reduce the costs of TCO and provides flexibility. The integrated software will also ensure compatibility with newer software versions.

Lifecycle management is a flexible approach that was designed to draw on the elements of principle life cycle thinking to help businesses. Application lifecycle management involves the development and maintenance of computer programs and includes all aspects of the programs including the software maintenance, continuous integration, and project management.
Increased Productivity and Efficiency

Increased Productivity and Efficiency

Implementing IWMS Software can also be beneficial in gaining awareness and increased productivity within the workplace. All the systems within a facility work in conjunction and interact with each other, and the IWMS Software allows the business to make better decisions using the data that the IWMS software provides.

The industrial elements of a business are taken into consideration, and the operations and facilities management professionals will be able to visually assess these elements to see how compatible they are so that more informed decisions can be made regarding the space and asset management of the facility.

If the business cannot utilize IWMS Software then the reports, forecasting, and benchmarks may be inaccurate or may show outdated information which can negatively impact the efficiency and productivity within the workplace. IWMS solutions allow businesses to replace the traditional methods used in generating these reports. There is no longer the need to enter any information manually. The information will be more accurate and become accessible to the right people. When the information is able to be shared among the people that need it, it cuts down on the time the users spend trying to locate the information they need and instead they can view real-time data conveniently and easily.

With IWMS, users can also schedule maintenance during the times that won’t pose an inconvenience for the business or workplace. Being able to schedule maintenance at the best times for the business means causing fewer distractions for the employees which in turn increases workplace productivity.

Implementation Planning of IWMS Software

The implementation planning of IWMS Software should include a defined direction and strategic goal of the business. The planning phase should also include an objective analysis of the current methods and systems of the facility and the required resources that are needed to achieve the best results from IWMS Software.

The plan is beneficial in providing a clear understanding of the project management and systems and their overall goals. It can also help the business steer clear of repeating responsibilities and tasks and provides the foundation for a focused implementation strategy. The implementation planning of the IWMS software will ultimately increase the functionality of the system being used and process productivity.

Phase 1 of the planning process includes a preliminary assessment and analysis of the resources that will be needed. Resources include data requirements, training requirements that will be needed for the new software, and the data access and flow. Next, a system design and standards system will be developed, and then the software installation and data development, integration, and report production will begin followed by training for the users that will be utilizing and managing the IWMS software.

Finally, a technical support team should be set in place for review and evaluation of the IWMS software and maintain system enhancements while following through on any additional training that may be needed to increase the effectiveness of the integrated workplace management system software.

Another benefit of the planning process is the chance to determine priorities concerning the level of information system and data that will be needed. All of the facilities’ current systems and data sources should be reviewed so that additional areas that will benefit from improvement with the IWMS software can be located and integrated with the management system. Users will need training on the functionality of the new management system, and end-users may require additional training on these services.

IWMS Opportunity Assessment

The IWMS Opportunity Assessment takes into consideration the Needs Analysis Assessment. It also involves cross-departmental data flow and will help determine which departments are going to require access to the system. Integration of the systems also provides a more efficient way to share information and quickly locate the information each department will need.

The opportunity assessment will also offer the business the chance to analyze the existing workflow and systems to best determine and identify all risks and benefits that will be associated with the IWMS software. It will analyze all individual processes as well as all the operating processes and functions.

Opportunity assessments are beneficial when determining which functions need to be merged and which asset management functions should be more defined in order to achieve optimal performance, ease of use and functionality, and improved and managed productivity.

Magic Quadrant

Magic Quadrant is simply the series of market research reports that provide quantitative analysis into a specific market. Several analyzed markets are broken down into magic quadrants. Some of these markets include application performance management, business process analysis tools, data integration tools, IWMS software, and IT service management.

With the Magic Quadrant for IWMS, quantitative and qualitative criteria were analyzed for vision, strategy, organization, products, services and performance. It also analyzes sustainability as a core functional area concerning IWMS software.

Management of a facilities life cycle is one of the biggest expenses that a business can face. It requires strategy and functionality in order to achieve optimum performance within an IWMS system. According to the magic quadrant, and IWMS system is comprised of five of the core competencies. These competencies include capital project management, real estate management, space and facilities managemen, and sustainability and compliance.

When all of the core competencies are addressed, and all data is correct, the IWMS software can help employ strategic solutions for any problems and increase workflow and productivity so that the business can make informed and knowledgeable decisions concerning space utilization, management and lease administration, and facility optimization.

Implementing IWMS software in your business is an overall good decision that will help alleviate future problems, ensure that all the information is up to date and accurately portrayed, and it will help offer ways in which the business can improve productivity and increase workplace satisfaction.

CAFM Software Versus IWMS Software

CAFM is more of a space planning tool that can monitor space utilization and asset management within a facility. IWMS software supports all of the elements of facilities management. If your business is just looking to find ways to optimize space and plan and execute the use of the space and track preventative maintenance, then CAFM software may be sufficient enough.

However, if you are looking for software management that will cover a variety of other platforms and enable the facility to monitor everything with just one system, then IWMS software is the ideal solution. IWMS software offers the facility space management features as well as the technology and tools to monitor every other aspect of the facility including energy, construction, management, lease management, and project management.

An IWMS software solution is a convenient and straightforward way to track and manage every element of the facility and business with the use of a single facility management system and is easy to use and flexible enough to adapt to the growing and changing needs of the business. While there is nothing wrong with computer aided facilities management software, your business may require a bit more which is where IWMS software steps in to offer a way to track and manage workplace management more effectively.

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